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Meetings…we need them but so many of us seem to be drowning with them at the same time. They control our schedule to the point we have little time to get the work done we just met about with some leader, board, committee, or group. We are a church that is seven years old and over the almost six years I have been here we have gone through different levels of meeting madness. I feel like just this semester we have found a flow that is working for our family ministry team and our staff as a whole. The best way to control meeting madness is to have an effective plan. The point of meetings is to accomplish work as a team so we want to make sure they are effective not out of control. Here is our meeting strategy for our staff right now at Grace Community. Thought you might want to see our flow and I hope it helps…

  1. all staff meeting [once a month] > our entire team gathers once a month for an all hands on deck staff meeting. Here we get to celebrate wins, cast vision, and focus on the big rocks that need everyone to give attention and effort.
  2. family ministry team meeting [once a month] > our entire family team gathers for lunch, training, and encouragement once a month. This helps to make sure we are all fighting together to create engaging environments for the next generation and also partner with parents. We are better when we are connected together.
  3. department meetings [twice a month] > on our off weeks departments (youth, kids, college, campus, worship, etc.) gather to make sure we are getting our work accomplished in our areas. This ensures we have enough time in between meetings to bring back progress after a meeting. 
  4. staff development days [three times a year] > we make sure and block off three days each year where we get away and connect away from the office for a day and just get work done together. These are days to talk vision, long range planning, and team building. We just want to make our church better on these days.

How have you learned to manage meeting madness in your organization?